Notarize USPS Form 1583 Online
Opening a virtual or private mailbox? When your mailbox provider requires notarization, complete your USPS Form 1583 acknowledgment securely online—without hunting for a local notary or leaving home.
Secure live video session • Identity verified • Electronic document delivered
What is USPS Form 1583?
USPS Form 1583 is the Application to Authorize a Commercial Mail Receiving Agency (CMRA) to Receive Mail on Your Behalf. It's a simple form that authorizes a virtual mailbox, private mailbox, or commercial mail center to receive and hold mail addressed to you.
Whether you're setting up a virtual business address, opening a private mailbox, or using a CMRA for mail management, your mailbox provider may ask you to complete and notarize Form 1583—or they may offer to verify it themselves. The form contains a section that needs a notary's acknowledgment, confirming that you signed it knowingly and voluntarily.
No complicated postal jargon needed: it's just a form that says, "I, [your name], authorize [mailbox location] to accept my mail."
Why Choose Remote Online Notarization?
Notarizing Form 1583 online means:
No driving around town with a form and a prayer. No coordinating schedules with a local shipping store or notary office. Just a secure live video appointment on your timeline.
Whether you're a remote worker, traveling for business, managing multiple business addresses, or simply prefer the convenience of home, you can complete your notarization from anywhere in the United States—or, in many cases, from abroad.
The appointment is fast, the process is straightforward, and you'll receive your completed, electronically notarized document immediately after the session ends.
How the Process Works
Confirm Your Mailbox Provider Accepts Remote Notarization
Before you book, check with your virtual mailbox, private mailbox, or CMRA provider to confirm they accept remotely notarized Form 1583. Some providers have specific requirements about document format (wet-ink signature vs. electronic signature) or submission portals. A quick call or email now saves time later.
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Complete the Form with Your Mailbox Information
Join Your Secure Live Video Notarization Session
Receive Your Electronically Notarized Document
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Fill out USPS Form 1583 using the information your mailbox provider gave you—the company name, address, and your personal details. Use the current official form from USPS (available at about.usps.com/forms/ps1583.pdf) or the version supplied by your mailbox provider. Don't sign anything yet. We'll do that together during the appointment.
At your appointment time, join a secure live audio-video session through a remote online notarization platform. I'll verify your identity using government-issued identification and our platform's security verification. Once verified, you'll sign Form 1583 in front of me, and I'll complete the notarial acknowledgment on page 2.
Immediately after the session, you'll receive the completed, electronically notarized Form 1583. The document is ready to submit to your mailbox provider—no wet ink, no scanning, no delays.
What You'll Need for Your Appointment
✓ The current USPS Form 1583 (download from about.usps.com/forms/ps1583.pdf) or the version your mailbox provider supplied
✓ Your mailbox provider's name and address
✓ Your personal information to complete the form
✓ A current, government-issued photo ID (passport, driver's license, or permanent resident card—physical, not digital)
✓ An address verification document (voter registration, insurance policy, or utility bill)
✓ Any additional identification documents your mailbox provider requested
✓ A compatible device with a camera and microphone (computer, tablet, or smartphone)
✓ Reliable internet connection
✓ A private location for the live video session (quiet, well-lit, no interruptions)
✓ Confirmation that your mailbox provider accepts remote online notarization
Note: Your mailbox provider may have specific identification or document-format requirements that are separate from the notary platform's identity-verification process. We'll confirm everything during scheduling, but it's helpful to have your provider's requirements on hand when you book.
Important Things to Know Before Booking
Not every mailbox provider handles USPS Form 1583 the same way. Some providers complete the verification themselves. Some request notarization. Some have their own submission portals or specific document-format requirements.
Before booking your appointment:
• Confirm with your mailbox provider whether they accept remote online notarization
• Ask whether they need a wet-ink signature, an electronic signature, or a specific file format
• Verify that the provider's identity-document requirements match what you have available
• Check if they have a specific version of Form 1583 they want you to use
I cannot guarantee that your mailbox provider will accept an electronically notarized form, even though remote online notarization is legally valid in Pennsylvania. That acceptance decision belongs to your mailbox provider, not to me.
If you have questions about your provider's requirements, I'm happy to help clarify during scheduling.
Transparent Pricing
USPS Form 1583 Online Notarization Session
Pennsylvania Notary Acknowledgment Fee — $5.00
Remote Online Notarization Fee — $20.00
Total Service Fee — $25.00
How Pennsylvania Notary Fees Work
Pennsylvania law sets maximum fees for notary services. The $5 acknowledgment fee is the Pennsylvania-regulated rate for taking an acknowledgment. The $20 remote online notarization fee is the additional Pennsylvania-authorized fee for notarizations performed using electronic communication technology.
You will receive an itemized receipt showing each fee separately.
Fees are set in accordance with Pennsylvania law (57 Pa.C.S. § 329.1 and 4 Pa. Code § 167.3). All fees must be disclosed before your appointment, and you will receive an itemized receipt.
Frequently Asked Questions
Does USPS Form 1583 always have to be notarized?
No. USPS Form 1583 does not have to be notarized. However, some mailbox providers and CMRAs request or require notarization as part of their verification process. Whether notarization is required depends entirely on your specific mailbox provider's policies.
Your mailbox provider may:
• Allow you to sign or confirm the form in front of an authorized CMRA representative, or
• Require you to obtain a notarized acknowledgment
Check with your provider to learn what they require.
Can USPS Form 1583 be notarized online?
Yes. USPS Form 1583 can be notarized online through a remote online notarization (RON) session. The USPS Domestic Mail Manual expressly permits Form 1583 acknowledgments to be completed through real-time audio and video before a notary commissioned in a U.S. state, territory, possession, or the District of Columbia.
I am a Pennsylvania-commissioned remote online notary, and I can notarize Form 1583 for eligible signers through a secure live video appointment.
Does Form 1583 contain notarial wording?
Yes. USPS Form 1583 contains a notarial acknowledgment statement on page 2. The wording is there—it's simply hiding near the bottom of the second page.
The acknowledgment says something like: "I [applicant name] acknowledge that I signed the above application, am aware of its contents, and understand that anyone who makes or causes to be made any false statement in this application or in any document connected with this application is subject to federal penalties."
This is standard notarial language that confirms you signed the form knowingly and voluntarily.
Should I sign the form before the appointment?
No. Do not sign Form 1583 before your appointment. You need to sign the form in front of me during our live video session. That's when I verify your identity and complete the notarial acknowledgment.
Use the current official USPS Form 1583 (available at about.usps.com/forms/ps1583.pdf) or the version supplied by your mailbox provider, but leave both signature lines blank until we meet.
What identification will I need?
You'll need two forms of identification:
• A current, government-issued photo ID (like a U.S. driver's license, passport, or permanent resident card). This must be physical and current—digital wallets don't work.
• An address verification document, such as a voter registration, insurance policy, or utility bill.
The remote online notarization platform will use these documents to verify your identity. Additionally, your mailbox provider may request specific identification documents to complete their own verification. We'll confirm your mailbox provider's specific requirements during scheduling.
Can I complete the appointment while traveling?
Yes, as long as you're located in the United States. You can be anywhere—another state, a hotel, an airport lounge—and still complete your Form 1583 notarization with me.
You'll need:
• A reliable internet connection
• A device with a camera and microphone (laptop, tablet, or phone)
• A private, quiet location for the video session
• Your identification documents
• The completed Form 1583
If you're traveling outside the United States, eligibility depends on your location, identification, and whether the document's use qualifies under Pennsylvania law. Contact me during scheduling if you're outside the U.S.
Can I use a remote online notary if I am outside Pennsylvania?
Yes. I am Pennsylvania-commissioned and perform the notarization from Pennsylvania, but you can be located anywhere in the United States—or in some cases, abroad.
Pennsylvania law permits a signer to be located:
• In Pennsylvania
• In another U.S. state
• In Washington, D.C.
• In Puerto Rico
• In a U.S. territory or possession
For signers outside the United States, eligibility depends on additional factors including your location, identification documents, the remote-notarization platform's verification requirements, and Pennsylvania's legal requirements for documents with U.S. connections.
USPS Form 1583 has a clear U.S. connection (it's a USPS form governing mail authorization), which typically qualifies. However, if you're outside the U.S., we should confirm your specific situation during scheduling.
Potentially. Form 1583 has a clear connection to the United States (it's a USPS form involving U.S. Mail authorization), which typically qualifies under Pennsylvania law for remote online notarization.
However, your eligibility also depends on:
• Your specific location and whether notarization is prohibited there
• Your identification documents and what the notarization platform can verify
• The remote-notarization platform's geographic and verification requirements
• Whether your mailbox provider will accept the electronically notarized form
If you're outside the United States, contact me during scheduling and we'll confirm whether your situation qualifies. I'll be honest if there's a limitation.
Can I use a remote online notary if I am outside the United States?
Will my virtual mailbox provider accept the electronically notarized form?
I cannot guarantee it, even though remote online notarization is legally valid in Pennsylvania. Your mailbox provider makes the final decision about which documents they will accept and in what format.
That's why the most important step is confirming with your provider before booking. Ask them:
• Do they accept remote online notarization?
• Do they need a specific document format or signature type?
• Are there any submission requirements or portals?
Once you confirm your provider's requirements, I can ensure the appointment and the document meet their expectations.
How will I receive the completed document?
Immediately after our appointment ends, you'll receive the completed, electronically notarized Form 1583 through the remote-notarization platform. The document is ready to download and submit to your mailbox provider—no wet-ink signatures, no scanning, no delays.
The document will include my notarial certificate and the electronic notarization statement required by Pennsylvania law.
Is The Roaming Pen LLC affiliated with USPS?
No. The Roaming Pen LLC is an independent notary service. I am not affiliated with, approved by, endorsed by, employed by, or acting on behalf of the United States Postal Service, any mailbox provider, or any CMRA.
I am a Pennsylvania-commissioned remote online notary. My job is to verify your identity and notarize Form 1583 according to Pennsylvania law. Your mailbox provider's policies and requirements are separate from my notarization process.
What happens if the form is incomplete or contains incorrect mailbox information?
If we discover during the appointment that the form is incomplete or contains incorrect information, we have a few options:
• If the error is minor (a typo or missing middle initial), you can correct it during the appointment, and I'll notarize the corrected form.
• If the form is missing critical information or the mailbox address is wrong, we may need to pause and have you contact your mailbox provider to confirm the correct details before proceeding.
That's why it's helpful to have your mailbox provider's details and the form on hand when you schedule your appointment. If you're unsure about anything on the form, we can clarify before the session starts.
Compliance & Disclaimer
The Roaming Pen LLC is an independent notary service and is not affiliated with, approved by, endorsed by, or employed by the United States Postal Service, any mailbox provider, or any Commercial Mail Receiving Agency.
This page provides general information about USPS Form 1583 and remote online notarization in Pennsylvania. It does not constitute legal advice. I do not provide legal counsel regarding mailbox applications, USPS requirements, or your specific business setup.
I perform notarizations in accordance with Pennsylvania law (57 Pa.C.S. Chapter 3) and the rules of my remote online notarization platform. My role is to verify your identity and notarize your signature on Form 1583. I cannot guarantee that every mailbox provider will accept remotely notarized documents, nor can I guarantee that every signer or transaction will qualify for remote online notarization.
Signer eligibility for remote online notarization depends on Pennsylvania law, your location, your identification documents, the remote-notarization platform's verification requirements, and the document's intended use.
For questions about USPS requirements, mailbox setup, or your specific situation, consult your mailbox provider or an attorney.
Your mailbox is virtual. Your notarization can be too.
You understand what Form 1583 is, you know what you need, and this notary can help you handle it without making the process harder than it needs to be. Schedule your appointment today.
Remember to confirm your mailbox provider's acceptance and requirements before booking.